6 Valuable Use Cases for Onspring’s GRC Portal

Onspring Portal is a secure and personalized workspace for organizations to connect users in their GRC ecosystem conveniently. Onspring administrators can design portal experiences for external participants, like vendors, auditors, or business partners, as well as internal personnel, such as control owners, BC/DR team members, or those who are assigned to policy attestations, mitigation plans, requests for information, etc.

Providing independent yet tightly limited content, Onspring Portal easily facilitates user collaboration, enhances efficiency, and expedites GRC processes across various use cases. Let’s see a few examples of how that’s achieved.

• Vendor Portal
• Control Owner Portal
• Incident Reporting Portal
• Executive Portal
• External Audit Portal
• Policy Portal

6 valuable use cases for the Onspring GRC Portal

Vendor Portal

Creating a special portal experience for vendors allows for quicker collaboration on:

• evaluations
• onboarding
• procurement
• invoice tracking
• supplier performance reporting

Vendors can access relevant information, submit documents, and track the progress of their interactions with your organization. You have the flexibility to grant them access to a filtered set of records, including their previously completed surveys.

This is a good way to monitor the exchange of information and build strong vendor relationships, ensuring that all necessary documentation and tasks are completed in a timely manner.

Control Owner Portal

Incident Reporting Portal

An incident reporting portal facilitates incident documentation and tracking for internal portal users.

With this portal, internal users can conveniently document incident details, such as the date and time of occurrence, category, and a description of the incident. They can also track the progress and status of their reported incidents, ensuring transparency and accountability throughout the incident management process.

Executive Portal

A branded portal interface can be an excellent solution for senior leaders who desire a focused dashboard view of your organization’s processes.

By applying dashboard filters, you can empower portal users to refine the scope of a dashboard based on specific criteria such as business unit, process, risk rating, or other relevant factors.

This allows senior leaders to access and analyze the information that is most pertinent to their responsibilities and areas of interest. By displaying relevant and filtered information, the portal empowers senior leaders to analyze trends, identify areas of improvement, and monitor key performance indicators.

External Audit Portal

Need to provide data and documents to external auditors? Enable their reviews through a portal.

Reports and key metrics can be filtered to show only records that have been labeled “Share with External Audit.” Auditors can access the designated records, perform their reviews, and provide feedback or findings within the portal, facilitating efficient communication and reducing the need for manual exchanges of information.

Policy Attestation Portal

A policy portal provides internal users with a comprehensive platform to access policies, complete policy attestations, and submit requests for policy exceptions.

Users can easily view policies, fulfill their attestation requirements, and submit requests for exceptions, all while monitoring the progress until completion. Additionally, a separate Policy Library dashboard is available for portal users to browse and explore the complete list of published policies.

How are portal user permissions managed?

By managing portal user permissions through the Security section, administrators can ensure that portal users have the appropriate access and functionality required for their roles and responsibilities. This allows for effective collaboration, streamlined processes, and controlled access to information within the portal environment.