Video Transcript: Business Continuity & Disaster Recovery Software Demo
Hello! Welcome to the demonstration of the Onspring Business Continuity and Disaster Recovery solution. With Onspring’s Continuity & Recovery solution, you’ll have the ability to perform business impact analysis of your critical organization targets, document your business continuity and disaster recovery plans, perform ongoing testing and evaluation of the plans, activate the plans, and report on the overall status of the program. Let’s get started first, let’s take a look at the business impact analysis functionality.
Within the business impact analysis, you have the ability to identify the key targets that will be the focus of the business impact analysis. The business impact analysis can then serve as that prioritization to determine which elements of your organization require a business continuity or a disaster recovery plan. Here in the general overview tab, you can see we’ve got the ability to identify which departments have been impacted when the analysis was performed and see who were the key participants within the process.
When we go to the BIA targets tab, we can see the elements of the organization that are actually the focus of this business impact analysis. You have the ability to target virtually any element of your organization provided it’s captured in Onspring. By targeting those elements, you’ll have the ability to understand the criticality of those elements, the last time those elements have been evaluated from a BIA standpoint, and be able to automate future business impact analyses. In this case, you can see, we have processes, business continuity plans, assets, locations, and contacts, and vendors, but certainly you can introduce any other targets that you like. Onspring is a highly flexible platform, which means that you can introduce your own business impact analysis methodology, or logic into the system. In this particular use case, you can see we select a particular impact type and the selection of that impact type will drive the display and the completion of multiple sections related to each of those impact types. As we scroll down through the analysis, our selections above have driven the dynamic display of additional sections of information that would allow you to make an evaluation across various disciplines or various impact areas.
And ultimately, as you respond to and complete your business impact analysis, you can use Onspring’s formula engine to drive custom scoring and prioritization of your business impact analyses. You can also use Onspring to drive the calculation of your recovery process, RTOs and RPOs. And finally, once complete, you have the ability to submit your business impact analysis for review or approval, and then authorize certain individuals to come in and actually execute those reviews and approvals. Now let’s look at a continuity or recovery plan.
Here, we’re looking at a plan that is in view mode. That is to say, we’re not editing the plan currently. So I’m going to go ahead and edit the plan. Within the business continuity plan. You have the ability to identify general plan information, again, which departments may be impacted, how frequently you want to review the plan, as well as who the owner and the reviewer of the plan are. Keep in mind that identifying an owner or a plan reviewer could be used to drive dynamic access control within the system, granting those individuals the ability to edit this particular plan. You have the ability to document the key elements or overview of the plan. This can come in very handy when you’re ultimately producing your plan documentation. Much like with the business impact analysis, you have the ability to identify the key organizational elements that might be impacted by this business continuity plan or this disaster recovery plan.
This is going to give you the ability on the process side or the control side or any of these other relationships, the ability to see whether or not they are adequately covered or addressed by an active business continuity or disaster recovery plan. You also have the ability to identify team assignments so that we can dynamically grant access to these individuals, to this plan, as well as dynamically notify them if the plan should be activated. You’ll see our relationship back to the impact analysis and if we want to perform an analysis on an ongoing basis, we certainly have the ability to do that. Within each plan, you have the ability to identify the specific tasks or recovery procedures that need to be performed. And when a plan is activated, you have the ability to dynamically deploy individual instances of that particular task, to be able to say, “Hey, these are the tasks that need to be performed. We’ve actually activated the plan. And now we’ve assigned those tasks to the appropriate individuals.”
When testing continuity and recovery plans, you’re going to have the ability to set up varying test scenarios. Some tests may be performed more frequently than others. For example, a tabletop exercise may be performed on a monthly or quarterly basis, whereas a full simulation of a plan may be performed a once a year, but each of these individual test scenarios can then be supported by individual test plans. As the testing is performed, you have the ability to track whether or not the test passed or failed allowing you to understand the current state of the plan. You also have the ability to log and record findings associated with any of those testing results that would alert you to things that need to be resolved within the plan.
We can enable ongoing attestation of the plan. So if we require a plan to be reviewed once every six months or once every year, we can automate the creation of those attestations, notify the individual responsible for reviewing, and gather the results of those reviews. You can capture any artifacts or information associated with the plan, whether that’s linking the plan to an item in a document repository or uploading plan documentation or other artifacts. In addition, Onspring’s dynamic document capability gives you the ability to generate a formatted deliverable, a formatted version of the plan based on the information you’ve gathered in the system. Once that’s generated, you can either email that document to others in the organization, or you can automatically attach it to one of your established attachment fields. You can also track incidents, use Onspring to push out emergency notifications and ultimately retire the plan when it’s no longer needed.
As we navigate back to the dashboard, you see that Onspring gives you a very robust reporting capability, the ability to produce meaningful reports that allow you to manage all aspects of your business continuity and disaster recovery program.
If you’re interested in learning more, we encourage you to visit onspring.com. Thank you.